Sympose has the following list of features as standard. Extra features can be configured upon request.
Security |
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All website content password protected. |
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All transmission of website content encrypted with bank-grade SSL 128-bit encryption. |
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Best-practice, strong password management procedures automatically enforced. |
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Optional two-factor authentication extension. |
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Login flood control to protect against brute force password cracking. |
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Latest security updates immediatetly implemented. |
Meeting management |
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Manage meeting types |
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Add, edit or delete meeting types. |
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Set names of meeting types. |
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Set descriptions of meeting types. |
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Set user access permissions for each meeting type (by role, selected users or a combination of both). |
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View usage of each meeting. |
Manage default agendas |
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Add, edit or delete default agendas for each meeting type. |
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Create an unlimited number of agenda items. |
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Create an unlimited number of sub-agenda items. |
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Reorder agenda or sub-agenda items using drag 'n' drop handles. |
Manage meeting rooms |
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Add, edit or delete meeting rooms. |
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For each meeting room publish the name and description. |
Meeting publishing |
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Bulk publish meetings |
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Bulk publish meetings to any meeting type |
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Optionally change default meeting title |
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Set first meeting date and time |
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Set meeting frequency:
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Limit number of meetings by:
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Exclude meetings dates by:
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Add extra meeting dates (an unlimited number). |
Publish individual meetings |
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Optionally change default meeting title. |
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Set Meeting details:
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Optionally add introductory text for the meeting (precedes agenda) |
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Manage meeting dates
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Confirm or change meeting venue address |
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Restrict meeting access by:
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Permit meeting documents to be downloaded:
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Optionally suppress automated agenda item number (to override with your own custom numbering). |
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Notify meeting participants via email of meeting details. |
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Add default agenda items. |
Publish agenda items |
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Add, edit or delete agenda and sub-agenda items. |
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Restrict access to agenda items by either role or selected users. |
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Add minutes of previous meeting. |
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Reorder agenda items. |
Meeting document publishing |
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Add, edit or delete meeting documents. |
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Publish meeting documents in any major file format. |
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Upload and attach meeting papers to agenda items. |
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Change the document name at any time. |
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Restrict document access by either role or individual users. |
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Classify (tag) documents for document library search and browsing. |
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Enable selected meeting documents to appear in the Library content area for easy, ongoing access. |
Collaboration |
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Comment on agenda items. |
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Annotate PDF meeting documents with comments. |
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Choose to share comments with other meeting members or keep private. |
Member management |
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Add, edit and delete users. |
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Edit first, middle and last names. |
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Change user email address. |
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Provide guest access |
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Enable selected guests to upload files to share with other users |
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Set user roles (on a per meeting type basis). |
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Notify users of new accounts. |
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Bulk import users via CSV file. |
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Meeting attendance register |
Online voting |
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Schedule poll opening and closing dates and times. |
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Set motion or question to be voted on. |
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Attach polls to selected meeting agenda items. |
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Add an optional description of motion or question. |
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Create an unlimited number of voting options. |
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Set maximum number of options participants can vote on. |
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Control timing of poll results display:
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Set custom outcome text for poll result notification. |
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Notify participants via email when voting opens/closes. |
Meeting scheduler |
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Poll meeting members on available meeting dates. |
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Set poll to private (only administrators can view submissions) or public (all members can view submissions). |
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Optionally restrict meeting members to select only one meeting date. |
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Limit the number of meeting members who can vote for each option. |
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Optionally enable a fallback "maybe" option to be selected. |
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Add meeting date and time options for polling. |
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Set poll closing date and time. |
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View poll results showing the most preferred meeting dates. |
Survey Manager |
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Survey publishing |
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Add, edit and delete surveys. |
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Add, edit and delete an unlimited number of form fields. |
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Configure a full range of form field types:
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Grid input options (eg on a scale of 1 to 5, rate the following factors). |
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Configure conditional form field display and validation. |
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Create multi-page forms with step-through navigation (pagebreak). |
Email notification management |
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Set multiple recipients. |
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Source recipients from email form fields. |
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Configure email header settings. |
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Configure email body template. |
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Include form field variables. |
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Select and insert tokens from a library. |
Survey response management |
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Customise survey response page content. |
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Set redirection location (automated or custom URL) of survey response page. |
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Set survey submission limits:
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Open or close surveys. |
Survey results management |
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View individual survey submissions. |
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View a list of survey submissions in table format. |
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View a summary report of survey submissions. |
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Configure summary report of survey submissions. |
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Download results in CSV format. |
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Configure CSV file download by:
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Resource publishing |
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Publish extra resources outside of meetings. |
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Add, edit or delete pages in a Resources area. |
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Set menu title and order. |
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Full WYSIWYG editing tools. |
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Enable and moderate comments. |
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Schedule publishing and expiry of pages. |
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Custom URLs. |
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Email notification to meeting participants option. |
Upgrade options |
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File encryption |
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Two-factor authentication |
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Action items tracking |
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Meeting minutes publishing |
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Electronic signature |
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Calendar management |
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Member directory |
Hosting & support |
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Guaranteed 99.95% uptime. |
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Full on-call support Mon-Fri 9-5pm AEST. |
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Site hosted in Australia. |
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Daily backups. |
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Offsite backup and disaster recovery service available upon request. |